English (UK) 
CHPSC News
- Great to see boats out in the bay, with local members enjoying the improved weather. We look forward to welcoming more members back after the proposed relaxation of travel restrictions on July 6th
- The "Tremadog Triangle" and "Commodore’s Challenge" are both up and running, with the Butterworth family posting a great time last weekend for the "Commodores Challenge" – see the website for details of both racetracks here
- Club membership numbers are increasing despite the continued lockdown. We thank those supporting CHPSC by joining/re-joining during these challenging times.
- Summer issue of “Codi Hwyl” is now being planned, anyone wishing to submit an article, please email:
flag.officers@pwllhelisailingclub.co.uk The last issue is here
"Back to Boating" - Task Force Update
Vice Commodore Gerallt Williams, Our Task Force leader reported as follows:
- The Task Force volunteers have put some posters up around our facility, with useful advice.
- If you are are, or intend being a user of the pontoons, please read and adhere to the pontoon protocols which are available here
- If you are, or intend being a user of the compound for dinghy sailing, please read and adhere to the compound protocol - available here.
- The latest 'Notice to Mariners' dated 20th June, in addition to previous relaxations, now allows independant launching of boats on the council slipway (old harbour side) with permission from the harbour master. See the notice here.
- The CHPSC Flag Officers attended several on-line meetings with RYA Cymru Wales this week, primarily to assess our protocol compliance agains RYA interpretation of Government regulation. It's pleasing that we are fully compliant.
- Read more about the work of the 'Back to Boating Task Force' here
Club What’s On:
- Regatta - It is hoped we may be able to hold the Regatta this year, but is largely dependant on RYA advice around "organised activity" - hopefully an update on July 6th from Welsh Government will allow us to go ahead with the Regatta on Saturday July 25th
- IRC Welsh National Championship - planning has started on a "stripped down" championship which we hope to hold within the constraints of regulations and RYA Cymru Wales advice.
- ISORA re-boot program has been published with a fleet finish in Pwllheli on 1st August, and four coastal races starting and finishing in Pwllheli - see here
Plas Heli:
- Remains locked down due to Government restrictions, and work is ongoing to manage the pathway to reopening, with our Franchisee Geoff looking at all options to resume his catering offerings
- It is now possible for us to look at opening up a restroom in Plas Heli, for the use of pontoon/compound users, when the protocol for this has been completed, those with access will be forwarded the details.
- We are seeking volunteers to help with some general landscaping, grass cutting and window cleaning – please reply to this e-newsletter or email
chairman@plasheli.org - New codes on all gates, please don’t pass on these numbers. Anyone with a genuine need to access the pontoons or compound will be provided with the code. Email
access.log@plasheli.org for details.
Thought for theDay:
"One small positive thought in the morning, can change your whole day"
For more information, membership links and the latest weather and webcam
go to:
www.pwllhelisailingclub.co.uk
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News:
- Great to see boats out and local members enjoying some sailing, since the recent easing of restrictions.
- We continue to work with RYA Cymru Wales, and our Task force is busy managing the 'back to boating' pathway. Look out for a new Notice to Mariners on the 20th June
- The Task force have put some posters up around our facility, with useful advice. The Plas Heli Pontoon Protocols are here , and Compound protocols here
- The racing marks have now been laid and are on station - ready for the Commodore's Challenge.
- Congratulations to our Club President and Hon Secretary Stephen Tudor and wife Carys on their 30-year anniversary milestone this week.
- The landscaping work is progressing with planting work on-going.
Club What’s On:
- Tremadog Triangle and Commodore’s challenge running– see the website here
- Summer issue of “Codi Hwyl” is now being planned, anyone wishing to submit an article, please email:
flag.officers@pwllhelisailingclub.co.uk The last issue is here - Dinghy members have been busy in the compound preparing for Friday sailing.
- Club membership numbers is increasing and we thank those supporting CHPSC by joining/re-joining during these challenging times
Plas Heli:
- Remains locked down due to Government restrictions, and work is ongoing to manage the pathway to reopening, with our Franchisee Geoff looking at all options to resume his catering offerings
- We are seeking volunteers to help with some general landscaping, grass cutting and window cleaning – please reply to this e-newsletter or email
chairman@plasheli.org - New codes on all gates, please don’t pass on these numbers. Anyone with a genuine need to access the pontoons or compound will be provided with the code. Email
access.log@plasheli.org for details.
For more information, membership links and the latest weather and webcam, go to:
www.pwllhelisailingclub.co.uk
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- Trawiadau: 1473
Please follow the instructions on the pontoons and in the dinghy compound
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- Trawiadau: 1367
The 2020 AGM by Zoom Saturday 23rd May
The rescheduled CHPSC AGM was hosted on 'Zoom' due to the Covid19 Pandemic Lockdown restrictions
Commodore: Jane Butterworth
Commodore Jane Butterworth welcomed 25 members and Gerwyn Owen, RYA Cymru Wales CEO to the meeting at 10.00hrs on Saturday morning to conduct the formal business of the AGM; approve the minutes of he 2019 AGM, approve the accounts for 2019 and elect officers of the club for 2020/21.
Meeting Introduction and Background
Hon Sec., Stephen Tudor, opened the Virtual Meeting at 10.00am and explained the that the meeting was a re-scheduled AGM following the postponement due to the Covid19 Lockdown Restrictions. As in previous years, the AGM was originally scheduled for Easter Saturday 11th April 2020. The CHPSDC Articles of Association require us to hold our AGM within 14 months of the previous AGM and the quorum is 15 persons.
In view of the lockdown restrictions the meeting was a virtual meeting by 'Zoom' and was only available to members who have paid their 2020 membership fees and approved observers. A physical meeting, due to the current restrictions, would be illegal. Having consulted with RYA Cymru Wales and RYA and it was confirmed that a 'virtual meeting' is legal and conforms with the Articles of Association. A new notice of AGM was issued on 1st May (providing the 21days notice). The AGM documents were available on the 'secure members only' pages of the web site. The new notice included a ‘proxy vote’ form and an online version was also made available. Rear Commodore, Mark Thompson was thanked for arranging the and managing the IT part of the meeting. Attendees were requested to keep their mics off and that any questions could be flagged up with the Zoom ‘chat’ facility.
Commodore's Report
Commodore’s Report: Welcome everyone to the 2020 AGM of Clwb Hwylio Pwllheli Sailing Club. 12 months ago, we would never have thought that we would be holding the AGM via Zoom and we would all be social distancing due to a pandemic.
I would like to take this opportunity to express my condolences to all members and their families who have been affected by this deadly virus.
I would like to welcome Gerwyn Owen, CEO RYA Cymru Wales who has joined us this morning. Gerwyn is attending as an observer but will answer questions at the end of the formalities from a RYA point of view.
2019 seems a long time ago now and the only thing we had to worry about last year was the weather which did not co-operate as we would have liked for the regatta week which meant cancelling many of the organised activities but we did manage to get out on the Saturday for the regatta and held the pursuit race and the parade of sails and held our annual summer ball. The regatta and ball for 2020 will have to be decided near to the date.
Again, our Pwllheli boats represented us proudly in the ISORA series well done to all that competed these and also the Dun Laoghaire to Dingle race. No overall silverware this year but we can aim high for 2021.
We are hoping to start preparing for the delayed 2020 season and to do this we need to set up a task force to prepare Plas Heli to consider all things associated with ‘Back to Boating’. Again, Gerwyn’s input will be invaluable here to help us get back up and running as soon as possible.
We will also looking to try to set a course to enable people to participate in a timed race without having to relay Club marks by using static marks within the bay. This will be on the same basis as the Tremadog Triangle which will enable people to get out and have a timed course to compete once restrictions are lifted. The website and newsletters will have further information.
I would like to take this opportunity to thank the management committee and my flag officers for their support during the 2019 and look forward to a positive end to 2020.
Hon. Treasurer's Report and Approval of 2019 Accounts
Phil Horwood reported that the company accounts have been published on the web site and then presented his detailed report on the accounts for year ending December 2019. The detailed accounts were shown on the screen and an explanation of Income and expenditure items was provided. CHPSC has maintained its set target reserve.
The budget for 2020 is affected by the lockdown restrictions and consequential effect on membership numbers.
Acceptance of Accounts: Stephen Tudor proposed the meeting accept the accounts presented and thanked Phil Horwood for his excellent work again this year. This was seconded by Mark Thompson and endorsed by all present.
Financials are avialbale in the Minutes
The treasurer has attended every AGM since 1983!
Hon. Secretary's Report
Communications:
- New Web Site New E-newsletter and incorporating the new Flip Book. The intention every quarter year.
- Subscriptions to e-newsletters almost 1,000! Easy subscription to e-newsletters and published on average 3 per month
- New Membership subscription process for 2020 improving on our on-line system but now allowing a member’s area, log-in for members only information and for easy membership renewal – username and password
- Increased use of WhatsApp – care on use Data Protection
- And now ‘zoom’ – management meetings and AGM – and Task Force
New in 2019/20:
- Landscaping project almost complete – we should have flags on the new flag poles (better views when arriving) – planting not yet completed
- New bar location has been a transformation – now we can enjoy the views
- New Till system – more manageable for retaining members details and applying the correct discount
- The Conwy Mast has now fitted into its new home – and looks great and the extra sails add to the acoustics and ambience of the main hall – thanks to member for this work.
- Switch in February 2020 by Plas Heli to Franchise catering was expected to increase the capacity of service and benefiting from the Caterers economy of scales
Events:
- Events have been cancelled or postponed and the facility is locked down – Task Force to look at phased opening of the building and facility – so that we can do this within guidelines, safely and appropriately
Membership Statistics
Statistics for 2019 and 2020 was provided
- this information is in the Minutes
Election of Officers of the Club and members of the Management Committee
Election of Officers of the Club and members of the Management Committee.
The names of the officers and the Management Committee members had been displayed on the Virtual Notice Board - on the web site and were read out.
Flag Officers – Jane Butterworth - Commodore, Philip Horwood - Hon. Treasurer, and Stephen Tudor - Hon. Sec, Gerallt Williams - Vice Commodore and Mark Thompson - Rear Commodore. President - Stephen Tudor.
Management Committee – Gwyndaf Hughes, Richard Tudor, Lyndsay Harrold, Mark Southee, Mark Thompson, Adam Daniel, Victoria Cox and Robert Smith
As ex-officio members Bob Sambrook, Bob Lowe and Eifion Owen. Stephen Williams was co-opted onto the Management Committee in September 2019 and now stands for election. Proposed by Gerallt Williams and seconder by Mark Thompson.
Stephen was elected. President: Stephen Tudor will pass the Presidency to Bob Lowe in the Christmas Party 2020.
Representative on the Harbour Consultative Panel is the Hon Sec.
It was unanimously agreed that the officers and Committee Members be elected
The formal meeting was concluded sucessfully with 2019 accounts and minutes approved.
The Minutes for the 2020 meeting are published 24th May 2020 and available for members by logging in.
Hon. Treasurer: Philip Horwood
Pip has attended every AGM since 1983!
Following the conclusion of the business Gerwyn Owen RYA Cymru Wales CEO provided an overview of the work undertaken on our behalf to get us back to boatingas soon as p[ossible in a safe and considerate manner. He replied to questions and was thanked for his presentation and work.
Flag Officers - Gerallt Williams, Mark Thompson and Stephen Tudor
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Morlywydd/Commodore Jane Butterworth chaired todays MC meeting using the Zoom Video medium, as members were unable to meet physically. The important club business carries on during lockdown, with reports by Jane, Stephen Tudor (Hon Sec) and Philip Horwood (Hon Treasurer) including the latest position of RYA Cymru Wales, who held a video conference today, attended by two CHPSC representatves.
The committee then discussed a range of issues including managing our sailing activities coming out of the lockdown, Plas Heli and RYA grant aid.
The next planned club meeting will be the AGM, currently scheduled for May 23rd
MC Meeting via Zoom
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